June 4, 2023

Secure Printing from Mobile Devices: Tips and Tricks

As more people work from home, keeping business data and devices safe is vital. This includes making sure print security is tight. Shockingly, 56% of printer hacks are successful.

It’s important to use secure printing methods, especially from mobile devices. With the right tips and tools, you can make sure your team’s documents are safe. This goes for both fully remote and partially in-office teams.

Updating your security software often is a must-do. This step stops cyberattacks and malware. It’s key to keep your devices and information secure.

To safely share documents from far away, use encrypted routers and secure sharing apps. This keeps your files safe and private.

Teaching your team how to work securely from home is also critical. A guide on the best security practices can make sure everyone is on the same page.

The right print management software, like PrinterLogic and PaperCut, is crucial. They offer safe remote printing. This means better protection for your company’s important data.

Next, we’ll cover top tips for safe office printing. We’ll also outline steps to secure your printing. With these measures, you can ensure your business data is well-protected.

The Top 5 Tips for Secure Printing in the Office

Keeping office printing secure is key to protecting sensitive data and avoiding cyber threats. By following secure printing practices, you can make your office safer. Here are the top tips to ensure a secure printing space:

Encourage using secure print features that need a PIN or card swipe to get prints. This way, no one can pick up your prints but you, keeping your private info safe.
Teach your team about the risks of phishing and why they shouldn’t trust strange emails. Make sure they know not to click on suspicious links or download shady attachments. These actions could harm their computer or steal data.
Keep your copiers and printers’ software updated to stay safe from known threats. When these devices get updated, they become more secure. So, remember to always install new updates as soon as they’re available.
Focus on safe document disposal, like shredding papers with important data. Destroying old documents stops others from seeing them, which can help prevent data leaks.
Use strong, unique passwords for your copiers, printers, and their software. Changing your passwords often makes it harder for others to break in. Good passwords mix capital and small letters, numbers, and symbols.

By heeding these pointers, you’ll make your office’s printing setup more secure. This will lower the chances of digital attacks and keep your information safe.

How to Implement Secure Printing Practices

It’s vital to use secure printing to keep your data safe and your organization’s information private. There are a few important steps to take to make your printing more secure:

Firstly, try secure pull printing. With this, users have to be right at the printer to get their prints. This reduces the chance that important info is seen by the wrong eyes.

Encrypting data means making it so it can’t be read without a special key. This adds a strong layer of security. It makes sure that if someone does get the data, they can’t actually use it.

It’s also smart to use secure ways of identifying who can print. Things like card readers or scanning fingerprints can help. This way, only the right people can get the documents they need.

Choosing the right software can really make all of this easier. Software like OM Plus My-Print-Delivery can help a lot. It makes printing more secure and gives you better control.

Tailoring your secure printing to specific rules, like those of FISMA and HIPAA, is essential. It means your organization is meeting the necessary security standards.

Secure print management software doesn’t just boost security. It also makes work more efficient, cuts down on waste, saves money, and fits your workflow well.

If you’re unsure how to get started with secure printing, we’re here to help. Just reach out to us at [insert contact information]. Our experts are ready to improve your document security and make your work environment safer.