February 5, 2023

How to Configure Your Printer for Maximum Security

Printers, especially multifunction ones, can face big security risks if not set up right. Attackers view them as computers on the network. They try to get in without permission. To keep your printers safe, follow top printer security steps.

It’s key to secure your printers well. This protects your company’s private info. It stops possible attacks.

For better security:

Change default login credentials: Swap default usernames and passwords for strong ones. This stops outsiders from getting in.
Update firmware regularly: Make sure your printer’s firmware is always up to date. This adds the latest security and bug fixes.
Implement user authentication: Make users ID themselves before they can see or print important documents.
Enable encryption: Use encryption to keep print data safe from getting stolen.
Restrict access to printer settings: Only let certain people change how the printer works. This prevents tampering and abuse.

By following these best practices, you cut down the chance of unwanted access and security problems by a lot.

Printer Security Comparison: Top Ranked Cybersecurity Printers

Not all printers have the same level of cybersecurity. Different manufacturers approach security differently. This affects how vulnerable printers might be to cyber attacks.

A study found that Sharp Electronics stands out. It is the only major brand without any Common Vulnerabilities and Exposure (CVE) issues for its printers. This shows how strong Sharp’s security is, which is good news for those who want to keep their systems safe.

Brands like Kyocera, Brother, Ricoh, and Xerox are also doing well in security. But, they have had some CVEs in the past. When choosing a printer for your organization, these security features should be a top consideration. You’ll want to make sure your printing setup is as secure as possible against cyber threats.

Managed Print Services for Enhanced Print Security

Managed Print Services (MPS) are key for better cybersecurity in businesses. A European study found that MPS users feel more secure about their print and infrastructure safety. MPS provides various security benefits. It helps companies lower risks and improve their security levels.

The Advantages of Managed Print Services

MPS allows businesses to manage their printing systems from one place. This leads to better monitoring of print activities. Such a setup helps in putting strong security measures like user checks and access limits. These steps lower the chance of unauthorized entry to important documents or printer settings.

Additionally, MPS checks for security flaws often. They look for weaknesses in how documents are printed. Addressing these issues before they become big can keep your security strong. This approach makes sure your printing setup is not an easy target for hackers.

Automated Printer Firmware Updates

MPS brings the ease of updating printer software automatically. These updates are key for the latest security patches and better performance. With MPS, all printers get these updates without a hitch. This cuts down on the chances of cyber attacks.

Handling firmware updates manually for each printer is a big task. MPS makes this task easier. It ensures your printers always have the latest security features. This way, you stay protected without extra work.

Encryption Strategies for Printers

Printers often lack good encryption, which can lead to security problems. MPS experts can set up encryption for your printer use and data transfers. Encrypting data keeps it safe as it moves between devices and servers. This is crucial for protecting private info.

Using encryption means your data is safe from those who should not access it. It’s an important step towards preventing data leaks and stopping others from seeing your data without permission. Encryption improves your security against unwanted eyes.

To wrap up, Managed Print Services bring lots of security perks. These include better oversight, automatic updates for printer security, and encryption for safer print use. MPS helps companies bolster their security, keep sensitive data safe, and have stronger cybersecurity measures in place.

Best Practices for Printer Firmware Management

Being proactive about printer firmware is crucial. A top step is using automated updates. This way, your printer gets patched quickly against any threats, keeping your network safe.

Updating firmware is vital. Not doing it can open your printer to risks. These updates fix known issues and add new features. They make your printer run better and safer.

Automating updates in your printer plan brings many pluses. It saves you from doing manual updates yourself. Your printers will always have the latest protection without you needing to do anything. This practice also means fewer chances of being hacked because issues are fixed fast. Plus, it makes your printer work better, boosting how much you can get done.